What is the Early Years Information Management System (EYMIS)

Early Years Information Management System (EYMIS) is a system that supports Early Years service providers in collecting evidence to allow for easier and more efficient monitoring and evaluation of services.

EYMIS is made up of a number of modules which contain different tools to support Early Years staff in the effective designing, planning, monitoring, auditing and evaluation of services. It uses a single data entry system whereby information collected in one tool is used across all tools, for example, to develop Action Plans for areas needing improvement and pre-populate standard Early Years inspection documents, such as the Early Years and Children's Centres Self Evaluation Form (SEF).

Modules currently available on EYMIS

The following modules are currently available on EYMIS:

Early Support Service Audit Tool

The Service Audit Tool is designed to inform and underpin service improvement for young disabled children and their families. It enables multi-agency groups and service users to review services, identify service development priorities and track progress over time.

Monitoring & Evaluation Tools

This module contains a number of interactive tools to support Early Years service providers in the effective designing, planning, monitoring and evaluation of services. The tools have been taken from the 'Birmingham Children's Centres Monitoring & Evaluation Guidance Folder' and include:

• The Outcomes & Services Mapping Tool
• The Logic Model
• The Service Information Document (SID)
• Time Monitoring Tool

The Children's Centres Action Plan

Sure Start Children's Centre staff can use this module to support them in completing, monitoring and reviewing their Action Plans.

Who can use EYMIS

EYMIS is available to all Early Years settings which include:

• Sure Start Children's Centres
• Nurseries
• Child Development Centres
• Early Years and Childcare Development Partnerships
• Community based health services
• Social services
• Hospitals and clinical settings
• Voluntary organisations
• Early Excellence initiatives
• Any other partnership organisations.

Who developed EYMIS?

EYMIS is developed by the Birmingham City Council Early Years Information and Support Team. If you would like to find out more about EYMIS then you can contact the team by:

E-mail: teamaroundthesetting@birmingham.gov.uk

Post: Early Years and Integration
Birmingham City Council
Directorate for People
PO Box 16506
1st Floor, 1 Lancaster Circus, Zone 5
Birmingham

If you would like to use EYMIS

If you would like to access EYMIS, then please contact the Information & Support Team. We will then issue you with a username and password. Please note that you are required to provide a few basic details about your organisation including your contact number and e-mail address to enable you to access and utilise the system.

Data protection

Because EYMIS is designed to support providers in the planning and evaluation of Early Years services, the information that you enter on the system must only be relevant to your setting and must not include any personal information of service users or staff members such as names, addresses, postcodes, contact telephone numbers. If you would like further guidance on what information can and can not be entered on EYMIS, the please contact the Information and Support team.

Management of EYMIS

Once you have been issued a username and password, it is your responsibility to make sure that you and your staff use the database effectively and that information is updated as regularly as possible. The information that you enter on EYMIS can be viewed by the Information and Support Team who may use the information for research and evidence collection purposes. Information on individual settings will not be published or shared with without prior consent.